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Privacy Policy

1. Who We Are

The Mid‑Atlantic Silver Fox Rabbit Club (MASFRC) is a regional, volunteer‑run specialty club supporting the promotion, education, and exhibition of the Silver Fox rabbit.
This Privacy Policy explains how we collect, use, and store information through our Wix‑hosted website and Club activities.

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Contact:
Email: MidAtlanticSilverFox@gmail.com
Mailing Address: 3844 Dressler Ridge Rd. Mt. Pleasant Mills, PA 17853

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2. What This Policy Covers

This Privacy Policy applies to information collected through:

  • Our Wix website

  • Wix Forms (contact forms, interest forms, event forms)

  • Membership inquiries (contact page, email sign‑ups)

  • Specialty show request forms (if embedded or linked)

  • Email communications

  • Events (in‑person or virtual via Microsoft Teams)

  • Payments processed through trusted third‑party providers (e.g., PayPal)

It does not cover personal information processed by external organizations such as ARBA, NSFRC, PaSRBA, PayPal, or Microsoft. Those organizations maintain independent privacy practices.

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3. Information We Collect

3.1 Information You Provide

We may collect:

  • Names

  • Email addresses

  • Mailing addresses

  • Phone numbers

  • ARBA / NSFRC membership numbers (if voluntarily provided)

  • Specialty show request details

  • Youth/guardian contact information (for youth‑related forms)

  • Messages submitted through our Wix contact forms

  • Voluntary sign‑ups to email lists

3.2 Automatically Collected Data (Wix Platform)

Because our site is hosted on Wix, the platform may automatically collect:

  • Device type (desktop/mobile)

  • Browser type

  • IP address

  • Pages viewed and navigation behavior

  • Date/time of visits

  • Cookies for functionality and analytics

Wix stores data securely on its servers and processes information under the Wix Privacy Policy and Terms of Use.

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4. How We Use Your Information

We use information to:

  • Manage and communicate about Club activities

  • Reply to inquiries and provide help

  • Send updates, meeting notices, and announcements

  • Coordinate specialty show approvals

  • Maintain internal administrative records

  • Support youth programming

  • Produce show standings, awards, and sweepstakes lists

  • Improve our website content and user experience

  • Comply with ARBA/NSFRC/PaSRBA requirements when necessary

We use only the minimum amount of information necessary for Club operations.

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5. What We Share (and What We Do NOT Share)

5.1 Shared

We may share:

  • Public roster information: names only, and optionally city/state

  • Required information for sanctioning or show coordination

  • Required information with PayPal for payment processing

  • Required information for youth programs (with guardian permission)

  • Information requested by law enforcement if legally required

5.2 Not Shared

We do NOT sell, rent, trade, or disclose:

  • Personal mailing addresses

  • Personal email addresses

  • Phone numbers

  • Payment details

Personal data is restricted to the Board of Directors and used only for lawful Club functions.

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6. Payment Processing

MASFRC may accept payments or donations through third‑party providers such as:

  • PayPal

  • Other secure payment processors

We do not store or process your financial information. Payment providers collect and store payment data according to their own privacy policies.

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7. Data Retention

We keep information only as long as necessary for:

  • Membership administrative purposes

  • Financial reporting (generally 7 years)

  • Show and sweepstakes historical records

  • Legal compliance and documentation

Data may be archived securely and deleted when no longer required.

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8. Cookies & Analytics

Our Wix site may use cookies for:

  • Site functionality

  • Visitor analytics

  • Security

  • Website optimization

You may disable cookies in your browser, but some site features may not work as intended.

Wix’s cookie and analytics usage is governed by Wix’s official policies:
https://www.wix.com/about/privacy

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9. Youth Privacy

We welcome youth involvement under parental oversight.

  • Personal information for youth under 18 must be provided or approved by a parent/guardian.

  • Parents/guardians may request access or deletion of youth information.

  • We do not knowingly collect information from children under 13 without verifiable parental consent.

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10. Security

We take reasonable steps to protect your information:

  • Wix provides secure hosting and SSL encryption

  • Board access is limited and password‑protected

  • Payments are handled through secure, trusted providers

  • Sensitive documents are stored on secure club accounts

While we use strong safeguards, no internet‑based system is 100% secure.

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11. Your Rights

You may request:

  • Access to your personal information

  • Corrections to inaccurate data

  • Deletion of data (when allowed by law and recordkeeping requirements)

  • Removal from email lists or optional communications

Contact us anytime at: MidAtlanticSilverFox@gmail.com​

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12. Third‑Party Services Used by Our Club

Our website and operations may rely on these external services:

  • Wix Websites (hosting, analytics, forms)

  • PayPal (payments)

  • Microsoft Teams (meetings)

  • Google Drive (file storage for Board documents)

These entities maintain their own privacy policies, and we recommend reviewing them separately.

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13. Changes to This Policy

We may update this Privacy Policy as needed. Updates will be posted on this page with a revised “Last Updated” date. Material updates may be communicated to members.

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14. Contact Us

If you have questions about this Privacy Policy or how your information is used:

MidAtlanticSilverFox@gmail.com

3844 Dressler Ridge Rd. Mt. Pleasant Mills, PA 17853

We aim to respond within 30 days.

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