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Refund Policy

Mid‑Atlantic Silver Fox Rabbit Club (MASFRC)
Effective Date: [Insert Date]
 

The Mid‑Atlantic Silver Fox Rabbit Club (MASFRC) is a volunteer‑run nonprofit organization. Because of the nature of club operations, sanctions, awards ordering, and administrative costs, the policies below explain when refunds may or may not be issued. By submitting payments or forms through this site, you acknowledge and agree to the terms listed here.
 

1. Membership Payments

Membership payments are non‑refundable.

Once membership funds are submitted and processed, they are used immediately to support club operations, administrative fees, and future programming. Refunds cannot be issued due to:

  • Change of interest

  • Move outside the region

  • Duplicate memberships

  • Lapsed membership or missed renewal

  • Incomplete or incorrect information provided by the member

If a payment error occurs (e.g., double payment), please contact the Treasurer within 7 days so we can correct it.

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2. Specialty Show Fees

If MASFRC ever collects fees related to specialties in the future, the following applies:

2.1 Specialty Show Requests (No Fees at This Time)

MASFRC does not currently collect fees for requesting or hosting a specialty show.
This policy may be updated if fees become necessary.

2.2 Future Show-Related Payments (If Adopted Later)

If paid specialty fees are ever implemented, refunds will be considered only if:

  • The show is officially canceled by the host club

  • The specialty cannot be sanctioned due to Club error

  • Duplicate payments were submitted

Refunds are not issued for:

  • Withdrawal by the show secretary or exhibitor

  • Failure to secure required ARBA/NSFRC/PaSRBA sanctions

  • Last-minute schedule conflicts

  • Errors made when submitting forms

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3. Donations

Donations made to the Club—whether monetary or physical awards—are non‑refundable.
We appreciate all supporters who contribute to the growth of the Silver Fox breed.

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4. Merchandise Sales (If Applicable)

If the Club sells merchandise in the future, a separate refund policy may be created and posted.
Currently, MASFRC does not sell merchandise through the website.

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5. Payment Processing via Third Parties

Any payment made through a third‑party provider (such as PayPal) is also subject to that provider’s own refund rules and processing times.
MASFRC cannot expedite, override, or guarantee third‑party refund actions.

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6. Incorrect or Unauthorized Charges

If you believe a payment was:

  • Made in error

  • Unauthorized

  • Duplicated

  • Incorrectly charged

Please notify the Club Treasurer within 7 days with a description of the issue.
We will investigate and work with you to resolve the matter when possible.

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7. How to Request a Refund Review

All refund inquiries must be submitted to:

Email: MidAtlanticSilverFox@gmail.com
Mail: 195 Richlandtown Pike, Quakertown, PA 18951

Please include:

  • Your name

  • Contact information

  • Amount paid

  • Date of payment

  • Reason for requesting a refund

We aim to respond to inquiries within 10–14 days.

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8. Changes to This Refund Policy

MASFRC may update this Refund Policy at any time. Any updates will be posted on this page with a revised “Last Updated” date.

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